Up to98%faster spec reviews

Victaulic deployed Datagrid to transform their specification review process, cutting review time from 3–4 hours to 2–3 minutes while achieving 90% greater accuracy in identifying relevant product specifications.

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Featuring

Brad Klick

Estimator, Victaulic

Key Results

98%

Faster spec reviews

90%

Greater accuracy

3min

Average review time

“In specification review, timeframe, we've had a 70% reduction. And I'd say 90% information accuracy gain, where previously we would miss.”
Brad Klick
Estimator, Victaulic

The Challenge

Victaulic is a global leader in mechanical pipe joining systems. Their estimators needed to review lengthy project specifications to identify where Victaulic products were specified, approved, or could be substituted. This manual review process took 3 to 4 hours per specification document and was prone to missed references.

The Solution

Datagrid's specification review capabilities were deployed to automate the entire process. The platform reads complete specification documents, identifies all references to piping systems, mechanical couplings, and fire protection requirements, and generates a structured report showing exactly where Victaulic products apply.

The Implementation

Victaulic's estimating team uploads specification documents into Datagrid. The AI agents parse the full document, cross-reference product catalogs and approval lists, and produce a comprehensive report within minutes. The system handles multi-division specifications and correctly interprets complex approval language including "or equal" clauses.

The Impact

Specification reviews that previously took 3–4 hours are now completed in 2–3 minutes — a 98% reduction in time. More importantly, accuracy improved by 90%, meaning the team now catches specification references that were previously overlooked. This has directly improved bid accuracy and win rates for Victaulic's sales engineering teams.